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Small Grants

Call for Proposals for Small Grants 2023

Updated 22.03.2023
Published 21.03.2023

The Slovak Agency for International Development Cooperation together with the Embassy of the Slovak Republic in Chisinau launches the Call for Proposals for Small Grants 2023 in the Republic of Moldova.

The eligible amount of the small grant is up to 10 000 EUR per project. The expected length of the project implementation is from 6 to max. 12 months.

The projects must be implemented within the following sectors defined by the Medium-Term Strategy for Development Cooperation of the Slovak Republic for 2019 -2023:

  • Quality education
  • Good health
  • Good governance and civil society building
  • Food safety and agriculture
  • Infrastructure and sustainable use of natural resources
  • Support for the creation of a market environment

 

Following Cross-cutting themes must be also integrated:

  • Environment and climate change
  • Gender Equality

 

The deadline for submission of project proposals is 5th May 2023, 12:00 (GMT+2).

All necessary information regarding the submission of project proposals is provided in the annexes below. 

Call for Proposals 2023
PDF 506.5 kB, 3/21/23, 637 downloads
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Small Grant Agreement Template 2023
Word 117.0 kB, 3/21/23, 425 downloads
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Application for Financial Contribution (FO-52-3)
Word 107.2 kB, 3/21/23, 437 downloads
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Completion report (FO-58-2)
Word 95.5 kB, 3/21/23, 294 downloads
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Financial Report (FO-59-0)
Excel 2.9 MB, 3/21/23, 282 downloads
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Small Grants Guidance 2023
Word 101.4 kB, 3/21/23, 365 downloads
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Data Subject Consent for Processing of Personal Data Contained in CVs Submitted to SAIDC Projects
Word 39.1 kB, 3/21/23, 257 downloads
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 Frequently Asked Questions 

What is the microgrant scheme?

Microgrants are a flexible and effective instrument of development cooperation of the Slovak Republic. They are implemented through the network of Slovak embassies abroad.

More information about SlovakAid microgrants

Who is eligible to apply?

Eligible applicants for small grants are non-entrepreneurial (non-commercial) legal entities legally registered in the Republic of Moldova, non-governmental organizations legally registered in the Republic of Moldova and local and regional self-government units. It is necessary that your organisation is officially registered on the right bank of the Dniester River.

What is the maximum requested amount?

The eligible amount of the small grant is up to 10 000 EUR per project. Applicants are encouraged to apply for the maximum eligible allocation (10 000 EUR).

What is the length of the project implementation?

The expected length of the project implementation is from 6 to max. 12 months.

When does the project implementation start?

The project implementation period starts immediately after the signing of the Small Grant Agreement (counts from the date of Agreement´s signing).

What are the eligible sectoral priorities/areas of intervention?

The following sectoral priorities are eligible:
 
  • Quality education (SDG 4),
  • Good health (SDG 3),
  • Good governance and civil society building (SDG 16, 11),
  • Food safety and agriculture (SDG 1,2)
  • and Infrastructure and sustainable use of natural resources (SDG 6,11,7 and 15).

Cross-cutting themes Environment and climate change (SDG 13) and Equal opportunities (SDG 5) must be also integrated. Their consideration is being assessed through integration into projects and activities in each of the above-mentioned six priority sectors.

More detailed information about sectorial priorities and cross-cutting themes can be found in the Call for Proposals and in the Small Grant Guidance for 2023.

What is the ratio of project instalments?

The payment of the small grant is divided into two instalments.

First pre-financing instalment - 70% of the small grant is paid to the final beneficiary after the signature of the small grant agreement.

Final beneficiaries must have the remaining 30 % of the amount of the small grant available from their own/partner resources.

The remaining balance payment - 30% of the small grant will be transferred to the final beneficiary after the completion of the project and after the submission of the Completion and Financial Reports accompanied by copies of respective invoices and receipts.

Is co-financing mandatory?

No, it is not. Co-financing is optional and not required. However, final beneficiaries need to be prepared to cover the above-mentioned financial amount (30 % of the amount of the small grant) during the necessary project period until the project end-date. This sum will be refunded to the final beneficiary in a form of the balance payment after the approval of Completion and Financial Reports.

How will the instalments be transferred to the beneficiary?

Both payments will be provided in cash and handed over to the statutory representative of the beneficiary in person at the premises of the Embassy of the Slovak Republic in Chisinau.

First instalment will be provided up to 14 days after the Agreement´s signing and the balance payment will be provided after the approval of the Completion and Financial Reports.

What are the reporting requirements?

The final beneficiary is obliged to submit the Completion and Financial Reports to the Slovak Embassy within 20 working days after the completion of the project. Only one Completion Report and one Financial Report are submitted at the end of the project implementation.

What happens in case of change within the project implementation?

In case of unforeseen problems (for example: risk that the implementation of the project is not to be concluded on time, or there are changes in the budget lines), the final beneficiary is obliged to inform the Slovak Embassy in written form and request a change (for example: project budget changes or a project extension). The maximum duration of the project extension is 24 months from the Agreement’s signing date.

Changes to the project budget and project scope/outcomes will not be accepted without prior approval.

What supporting documentations needs to be submitted to the Financial Report?

  • A statement from the bank or exchange office indicating the exchange rate, which the beneficiary used for exchanging the grant money to the local currency (e.g. EUR - MDL; EUR - MDL - PRB/RUP); this exchange rate is invariably used to account for all incurred project costs. Please exchange the grant money (to local currency) immediately after receiving the first instalment in cash (EUR).
  • Incurred expenses within each budget line must be accompanied with the copies of invoices and bank statements
  • Where applicable, the purchase contract should be attached; In case of personnel expenses, the work contracts and payroll checks need to be provided for each project team member; please make sure that the sums (salaries) stated in work contracts and in payrolls correspond to the incurred costs reported in the Financial Report.

All contracts, invoices, payroll checks and bank statements must be concluded strictly within the time frame of the project implementation. Please divide the supporting documentation in folders according to budget lines (the name of the attached documents must be clearly marked). Please use the correct version of the Financial Report template (FO-59-0).

How to fill-in the Completion Report?

The Completion report must be written in a clear and comprehensive way highlighting the achieved results. The total number of the beneficiaries must be reported by sex. Please use the correct version of the Completion Report template (FO-58-2).

What are the Visibility requirements?

Final beneficiaries are obliged to use the SlovakAid logo on all outputs of the project. It is required to provide photo documentation with the SlovakAid logo together with the submission of the Completion and Financial Reports.
SlovakAid logos are available on the SAIDC website.

If final beneficiaries do not use the SlovakAid logo, the SAIDC may charge them with the fee in the amount of 0,8% from the total approved amount of the financial contribution. SlovakAid stickers and wall plaques will be provided to final beneficiaries by the Embassy of the Slovak Republic, during the signing meeting of the Agreement. Additional stickers and wall plaques can be requested at any time during the project implementation, but it is necessary to collect them in person at the Slovak Embassy or alternatively to print them at own expense.
In case of further questions, please contact the Slovak Embassy: Ms. Veronika Trebulová (3rd Secretary) – veronika.trebulova@mzv.sk or smallgrants.sk.md@gmail.com.
 
Frequently Asked Questions
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Small Grants 2022

Updated 27.07.2022
Published 22.07.2022

Within this year's call, the Embassy of the Slovak Republic received 33 applications for the Small Grant Projects, of which 32 were relevant. 1 of the applications did not meet the basic condition for evaluation, as it was completed in Romanian. Of the other project proposals, I recommended 11 projects to receive a grant and 4 projects as a reserve, in case there were any serious problems with the selected projects, or additional funding would be allocated to other Small Grants.

List of received applications based on location in individual MD regions:  
Taraclia 6
Chisinau 12
Gagauzia 5
Criuleni 2
Balti 1
Calarasi 1
Rezina 1
Transnistria 1
Cantemir 1
Stefan Voda 1
Republic of Moldova 2

 

From the recommended 11 projects, 3 are projects from the Taraclia district (south of the MD), 2 projects from the Chisinau district, 1 from the Rezina district (north-east of the MD); 1 project from Balti district (north MD), 1 project from Stefan Voda district (east MD); 1 project from the district of Criuleni (center of Republic of Moldova), 1 project from the Autonomous Territory of Gagauzia and 1 project with an impact on the whole country.

xlsx
Selected grant beneficiaries
(xlsx; 10.18 kB)
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